Publishers in the US must provide a W-9 form which will enable ShareASale to prepare and file 1099 forms to the US tax authorities. This form is uploaded to the publisher's account by going to Account > Account Settings > Tax ID. There in the "Tax ID" section, you will find the option to upload the Tax Verification Document.
Am I obliged to upload the Tax Verification Document?
It is mandatory for all US publishers in order for ShareASale to be able to prepare and file 1099 forms to the US tax authorities. This field is optional for publishers outside the US.
What is a W-9?
A W-9 form is used for the taxpayer (publishers) to provide payers (ShareASale.com INC.) with a correct TIN (Tax Identification Number) or EIN (Employer Identification Number) for the payer (ShareASale), who is required to file an information return with the IRS. It is typically used when a person or entity is required to report certain types of income paid to taxpayers.
The W-9 seems unnecessary for a sole-trader, as I am not a business, is it necessary for me to upload a W-9 form?
Yes, this is a requirement of all US-based publishers. For the US, ShareASale is required by law to report commissions earned by publishers to the IRS. We supply a 1099 to publishers as a courtesy so they know what we are reporting to the IRS and their own record.
I need a W-9 form, where can I find one?
You can download the W-9 form here .
What is a 1099?
A 1099 Form reports income from self-employment earnings, interest and dividends, government payments, and more. ShareASale uses the W-9 form to report publishers' earnings to the IRS, the 1099 allows publishers to know what ShareASale has reported for their own tax purposes.
Am I qualified to receive a 1099?
If you are an independent contractor or self-employed and you do not do business as any type of corporation, you should receive a Form 1099-NEC (1099-MISC in prior years) from each business client that pays you at least $600 during the tax year.
Where is my 1099? I can't find it on my account.
ShareASale has partnered with a third-party provider, Tax1099 who will be the one sending you the form. It won’t be saved on your account but rather will be sent to the primary contact e-mail you’ve provided on your account. Please ensure to check your junk and spam folders as well if it does not show in your inbox.
There is a mistake on my 1099, can you please send me a corrected one? Can you please provide more information on the error? Also, what would be the correct information to replace it with?
ShareASale generally sends a corrected Form 1099 within 3-4 business days of your request. Please complete and send a Form W-9 to ShareASale and specify what is wrong with 1099 (For example, a wrong Social Security Number, incorrect payment amount, or wrong name for the recipient).
Please, contact us to inform us that your document is incorrect once you have updated your W-9 in the Tax ID form. Just upload a new W-9 form and it will update the previously uploaded one. We will get back to you as soon as possible with a request for further information if necessary.
Is ShareASale required to supply 1099’s?
Yes, if publishers earned at least $600 in the calendar year.
The amount earned on my 1099 is inaccurate, will this affect my tax filings?
Generally, U.S. taxpayers should file their income tax returns as accurately as possible and to the best of their knowledge. If you believe there are discrepancies you should notify ShareASale as soon as possible with any suggested changes to avoid possible issues.
Please, contact us to inform us that your document is incorrect and what needs to be corrected. We will get back to you as soon as possible with a request for further information if necessary.
How long will it take me to receive my 1099?
ShareASale sends out 1099’s annually according to Federal regulations. You should receive your 1099 every year by January 31, to the primary contact email on file. If you do not receive the form, please contact us.